February 10, 2011 at 10:37 am
Hello,
I have a parent report that has 2 subreports and everything works fine.
My problem is, that in order for a user to view the parent report, I need to give the user "browse" role permisson to the 3 reports (parent and the two reports).
My question is I do not want the user to view/run the subreport individually, is there a way to hide these two sub rpts so that the user wil never see them in the listing, although they can view and run the parent report.
Thanks.
February 10, 2011 at 10:44 am
Ya just go in the subreport properties in the web interface and then check the box "Hide in list view"
February 10, 2011 at 10:51 am
thanks, but, that will still cause the subreports to show when the user selects tile view, correct?
February 10, 2011 at 10:56 am
Yes... otherwise you'd have no way to go in to edit the properties.
You could always add a hidden parameter that you set via the parent report so that even if they find out about the report, they can't do anything about it.
You can also move them to a subfolder called SubReports and tell your users to stay away.
February 10, 2011 at 11:13 am
ok, I understand the problem when trying to edit properties. However, the admin user can do all these, I am just trying to hide it completely from a "user" who can only run the parent report (and not see the sub rpts)
thanks.
February 10, 2011 at 11:16 am
I understand but what are you trying to prevent???
What's the worst that can happen if a user unwantedly runs those subreports bypassing the parent?
February 10, 2011 at 11:28 am
nothing to prevent, but more of a cleaner list of rpts to be presented to the viewer group we have (and to lessen the confusion in trying to get to the reports -- we are going to have quite a number of rpts to beging with anyway)
February 10, 2011 at 11:29 am
nothing to prevent, but more of a cleaner list of rpts to be presented to the viewer group we have (and to lessen the confusion in trying to get to the reports -- we are going to have quite a number of rpts to beging with anyway)
February 10, 2011 at 11:33 am
Well that starts with correct cataloging and classification in folders.
That being said, you could put all your subreports into a single folder and hide that folder from the "short" list view.
I don't see anything much simpler than this... as soon as they can run it they can see it and I don't see that changing anytime soon.
February 10, 2011 at 11:47 am
ok. what is "hiding in a short list view" for the sub report folder? is it the same as hiding in tile view
thanks
February 10, 2011 at 11:50 am
My setup is in french so guess-translating.
You have the same function to hide the folders as you have for the reports. Which means you see hit in the full details view but it's hidden when you only see a reports list.
February 10, 2011 at 11:56 am
ok.
thanks much for ur help.
February 10, 2011 at 1:37 pm
If I can tag along here, I have another issue:
We have so many reports in SSRS, and some of the users need a better/faster way of identifying the reports (the names and descriptions are there). Is it possible to add a sample screen shot of how a report looks, so that the user can decide if this is the right one or not, before actually running the report.
I guess, to put it another way, are there any better ways to serve users to clearly get to what they need visually.
thanks.
February 10, 2011 at 4:38 pm
Yes there is. Simply put a default parameter that has a fast completion time. So they know what the report will look like.
Here's a very complete list of best pratices and stuff that users love to see along with about 90 minutes of awesome training (even if you're not a junior anymore).
http://www.ssw.com.au/ssw/Standards/Rules/RulesToBetterSQLReportingServices.aspx
February 10, 2011 at 5:13 pm
great info.. thanks a lot!
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